Sample Manager

  • Contract
  • Pharmaceutical

Do you have an innovative mindset and do you enjoy groundbreaking work with impact on the conduct of clinical studies? 

Vacancy information

  • Provide input to budget forecast for external services related to sample storage and sample shipment
  • Request quotes from and establish contracts with sample storage facilities
  • Request quotes from and establish contracts with sample courier companies 
  • Evaluate the content and monetary value of incoming invoices and initiate payments
  • You closely follow up on and track the samples that arrive at the storage facility (be it an external vendor 
  • You closely follow up on and track the samples that leave the storage facility towards either a sample analysis lab 
  • Organize shipments of left-over & back-up samples from the analysis labs back to a sample storage facility, if needed
  • Organize shipments of left-over & back-up samples from the central lab to a sample storage facility, if needed
  • Ensure that samples are timely logged and reconciled to allow expedited sample 
  • Ensure human clinical research samples are logged in the database 
  • Follow up on the performance of external suppliers (sample storage facilities and couriers) and keep general oversight, also to ensure they operate according to GCP
  • Ensure sample inventory lists per study are available for internal considerations on either continue storing the samples or destroying them. You follow that samples selected for destruction are destroyed and that the destruction is documented. 
  • Participate in due diligence meetings of new sample storage facilities 
  • Engage in initiatives that aim to improve procedures related to Sample Management


Administrative tasks:

  • Participation in internal meetings, take meeting minutes
  • Ensure logistics and coordination of shipments of study related materials
  • Ensure study specific dashboards are up-to-date
  • Assist in creation of documents (such as check-lists, job aids, …)
  • File and archive study documents

Requirements information

Education:

Bachelor in science with a minimum of 1 year of relevant professional experience 


Professional Experience: 

  • Experience in project management (of any kind) is a strong plus

Other Experiences and Knowledge:

  • Experience in management of external vendors is a strong plus
  • Experience in working in a cross-functional matrix organization is a strong plus
  • Experience with large data sets (in Excel or alike) is a strong plus
  • Knowledgeable in ICH-GCP is required
  • Knowledgeable in GCLP is a plus


Skills:

  • Result-oriented, problem solving, meticulous, attention to details and sense of urgency
  • Demonstrated ability to lead multiple assignments concurrently and to prioritize tasks effectively
  • Flexible and adaptable to meet business needs
  • Proven ability to communicate to stakeholders
  • Proficient in written and spoken English
  • Proficient in Excel

Extra Requirements:

  • Willingness to adjust working hours to accommodate different time zones and facilitate transatlantic collaborations as needed
  • Residing in Belgium

Sonia Vandekerkhove

Vacancy ID: 261

Senior Recruiter

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